You started an agency to do creative work, but status emails, approval chasing, and invoice reminders take a steady share of the week. A managed digital employee can take on the repeatable parts of that admin while your team keeps the client relationships and the creative decisions.
Clover Digital starts with one repeatable workflow, such as weekly client updates, brief intake, or invoice reminders. We define the approved actions, connect the tools that support them, and send anything that needs judgment to your team.
These are workflow options, not features automatically included in every plan. Availability depends on your tools, permissions, and agreed scope.
Draft regular updates from the project tool you already use, for your team to approve or send under rules you set. If a tool cannot be connected, we will tell you during scoping.
Send your brief questionnaire to new clients, follow up on missing answers, and hand your team a complete brief.
Remind your team about approaching milestones and remind clients about feedback or assets they owe, using wording you approve.
Where your bookkeeping tools support it, prepare invoice drafts from approved project records and send reminders under your payment policy. Your team approves invoices and handles disputes.
Send approved briefs and deadline reminders to freelancers and vendors, and flag late deliverables to you.
Flag requests that look outside the approved brief so you can decide whether to send a change order.
This example describes a workflow to configure. It is not a customer case study or a measured result.
New project: A client signs on. The workflow sends your brief questionnaire.
Follow-up: Missing answers get one approved reminder. Questions about budget or creative direction go to you.
Handoff: The completed brief arrives in the place your team works, ready for your review.
Weekly review: Compare briefs completed, reminders sent, and anything your team had to fix.
Part-time Clover is $500/month and Full-time Clover is $2,500/month. We confirm which workflows, tools, and approvals are included before you start. Custom build-outs are scoped and priced separately.
Bring the names of your project, communication, and bookkeeping tools. We check which integrations and permissions are actually available before recommending a workflow. Some steps may need to stay manual.
Walk us through how projects come in and where things slip. We will pick one first workflow and agree what your team approves. Setup usually takes about 7 to 10 days once connections are confirmed.
Talk through your agency workflow